Basic Functions in Google Sheets

byDIGI WISE -
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Basic Functions in Google Sheets


Description:

A comprehensive guide to mastering Google Sheets, including tasks like merging cells, creating graphs, removing duplicates, and adding charts.

Tags:

Google Sheets, spreadsheets, graphs, duplicates, charts, formulas

Google Sheets: Step-by-Step Guide for Beginners

Google Sheets is a powerful spreadsheet tool with versatile data analysis, visualization, and organization features. This guide covers essential operations, from basic navigation to creating charts.

Table of Contents

  1. How to Merge Cells in Google Sheets
  2. Basic Functions in Google Sheets
    • Wrapping Text
    • Alphabetizing and Sorting
    • Searching
  3. Working with Data
    • Highlighting Duplicates
    • Locking and Freezing Cells
    • Removing Duplicates
  4. Creating Visualizations
    • Graphs and Charts
    • Pie and Bar Graphs
    • Calendars
  5. Advanced Features
    • Drop-Down Lists
    • Adding Columns
  6. Conclusion

1. How to Merge Cells in Google Sheets

  1. Select the cells you want to merge.
  2. Click Format in the toolbar.
  3. Choose Merge Cells, then select the merge type:
    • Merge All
    • Merge Horizontally
    • Merge Vertically

2. Basic Functions in Google Sheets

Wrapping Text

  1. Select the cell(s).
  2. Click Format > Text Wrapping > Wrap.

Alphabetizing and Sorting

  1. Highlight the range.
  2. Click Data > Sort Range.
  3. Select ascending (A-Z) or descending (Z-A) order.

Searching

  1. Press Ctrl + F or Command + F (Mac).
  2. Type the search term.

3. Working with Data

Highlighting Duplicates

  1. Select the range.
  2. Go to Format > Conditional Formatting.
  3. Set the rule: Custom Formula > =COUNTIF(range, A1) > 1.

Locking and Freezing Cells

  • To Freeze Rows/Columns:

    1. Select the row/column.
    2. Go to View > Freeze.

  • To Lock Cells:

    1. Highlight cells.
    2. Right-click > Protect Range.

Removing Duplicates

  1. Highlight data.
  2. Click Data > Data Cleanup > Remove Duplicates.

4. Creating Visualizations

Making a Graph

  1. Highlight the data.
  2. Click Insert > Chart.
  3. Select graph type (line, bar, etc.).

Creating Pie and Bar Graphs

  • Use the Chart Editor to switch between chart styles.

Making a Calendar

  1. Insert headers for dates.
  2. Use conditional formatting for holidays/events.

5. Advanced Features

Adding a Drop-Down List

  1. Select a cell or range.
  2. Click Data > Data Validation.
  3. Enter list values manually or link to a range.

Adding Columns

  1. Right-click on the column header.
  2. Choose Insert Column Left/Right.

6. Conclusion

Google Sheets offers a robust set of tools for managing and analyzing data. Whether you're sorting, visualizing, or automating, this guide equips you to make the most of its features.


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